Privacy Definitions & Abbreviations

Adults in Guiding Adult Members, Volunteers and Employees.
Adult MemberAn adult member of Girl Guides Australia or a State Girl Guide Organisation is aged eighteen years or over, lives their life as a female and satisfies the other requirements for membership. All Adult Members are Ongoing Volunteers.
Australian Privacy LawsCommonwealth legislation that covers the collection, use, holding and disclosure of personal information, being:

·     the Privacy Act;

·     any ancillary rules, guidelines, orders, directions, directives, codes of conduct, or other instruments made or issued under the Privacy Act; and

·     the Australian Privacy Principles (APPs).

Australian Privacy Principles (APPs) The Australia Privacy Principles or APPs are contained in Schedule 1 of the Privacy Act.  There are 13 Australian Privacy Principles which are the cornerstone of the privacy protection framework in the Privacy Act. They govern standards, rights and obligations around privacy.
Casual VolunteerA person who volunteers with Girl Guiding in Australia on less than five occasions in any 12 month period at a Girl Guide activity where Youth Members are present, when those occasions do not include any overnight stays or assistance that is likely to result in unsupervised access to Youth Members.
Data BreachA data breach is where personal information held by Girl Guiding in Australia is lost or subjected to unauthorised access, modification, disclosure, or other misuse or interference.
EmployeeA person employed by Girl Guides Australia or a State Girl Guide Organisation.
Girl Guides Australia (GGA)The sole national representative of the World Association of Girl Guides and Girl Scouts (WAGGGS) in Australia and is recognised by WAGGGS as its sole representative in Australia. It is a company limited by guarantee with a Constitution.
GGA BoardThe Board of Girl Guides Australia.
Girl Guiding in Australia (GGiA)The collective name for Girl Guides Australia and all the State Girl Guide Organisations.
Guide LinesGuide Lines for Girl Guides and Girl Guide Volunteers is an online library where the policies and procedures of Girl Guides Australia can be found. Guide Lines should be italicised when it is referenced.
Health informationCan be almost any information that is associated with an identifiable living individual’s health and wellbeing. It can include  health records, genetic information, medication requirements, and wishes for future health services including organ donation.
MembersYouth Members, current financial members of an SGGO or individual members of GGA.  For the avoidance of doubt, Members do not include Adult Members.
Ongoing VolunteerA person who volunteers with Girl Guiding in Australia on more than five occasions in any 12 month period, for an overnight stay or who due to the nature of the assistance to be provided, is likely to come into contact with Youth Members without being supervised by an Adult Member of Girl Guides in accordance with the Supervision Ratio policy. An Adult Member is an Ongoing Volunteer.
Other Workers A person doing paid or unpaid work for or on behalf of GGA or an SGGOs that is not an Adult in Guiding. This extends to contractors and placement/work experience students.
Personal informationCan be almost any information that is associated with an identifiable living individual. It can include name, address, Health Information, correspondence, audio recordings, images, alpha-numerical identifiers and combinations of these.
Privacy ActThe Privacy Act 1988 (Cth).
SecurityProtects the integrity of information both physical and through technologies like computer systems, networks, and data from attack, damage, or unauthorised access.
Sensitive informationCan be almost any information that is associated with an identifiable living individual’s opinions or beliefs. It can be race or ethnic information, religious beliefs, philosophical beliefs, sexual preferences and orientation, or criminal record.
State Girl Guide Organisation (SGGO)The ‘State-based’ Girl Guide organisations within Australia. Namely:

·      Girl Guides NSW, ACT & NT

·      Girl Guides Queensland

·      Girl Guides South Australia

·      Girl Guides Tasmania

·      Girl Guides Victoria

·      Girl Guides Western Australia.

VolunteerA person doing unpaid work for or on behalf of GGA or a SGGO. All Adult Members are volunteers.

There are two categories of Volunteer referenced in GGiA – Casual Volunteers and Ongoing Volunteer.

Whenever the term Volunteer is referenced on its own (ie without including Casual or Ongoing) it is always referring to Ongoing Volunteers.

WorkersAdults in Guiding and Other Workers.


Last Modified: 17/04/23 at 1:14 PM