Region Manager

Position Description

Primary Position Title:   Region Manager

Appointed by and reports to:    Dependant on State Guidelines

Key Relationships may include:

  • State Personnel
  • Assistant Region Manager
  • District Managers and Region Team members.
  • Unit Leaders, Assistant Unit Leaders, and Unit Helpers.
  • Support Groups.
  • Community.

Term of Appointment:    Three Years

Primary purpose of the position:

Provide effective management and leadership of the Guiding Region in order to develop adult Leaders and Managers and to enable the delivery a high quality Australian Guide Program in a safe environment.

1. Leading Guiding

  • Prepare for, chair and follow-up the Region Meetings.
  • Build collaborative relationships with Managers in the District/Region/State teams.
  • Help and support other adult members.
  • Share skills, knowledge and resources with others.
  • Maintain awareness of State Girl Guide Organisation goals, initiatives and plans.
  • Maintain links with the Trefoil Guilds in Region.
  • Make recommendations regarding the opening, amalgamation or closing of Districts in accordance with your State’s policy.
  • Attend meetings and events as required.

2. Leading Your Team

  • Appoint an Assistant Region Manager and establish her areas of responsibility.
  • Manage Region personnel including recruitment, selection and appointment, (including Learning Partners).
  • Manage induction and review processes.
  • Build and maintain positive relationships throughout the Region.
  • Support adults to further their understanding and application of the Promise and Law.
  • Encourage and model succession planning.
  • Meets regularly with the Region Team and District Managers, and build a highly motivated Management Team, developing and valuing individual’s skills and talents.
  • Encourage and model cooperation between Districts.
  • Delegates tasks as appropriate.
  • Provide opportunities for adults to develop and use their leadership and management skills.
  • Recognise and value the contribution of members in the Region.
  • Promote and utilise the Girl Guides Australia Awards system for Adult volunteers and various local, State and National Volunteer recognition systems.
  • Work with Learning & Development personnel to ensure Leader and Manager learning/training needs are met effectively.
  • Support new Managers in the Region, and in consultation with the Learning Partner oversee their development, complete induction responsibilities and sign-off passport activities as appropriate.

3. Managing operational risk

  • Demonstrate a commitment to providing a healthy and safe environment for all members and supporters.
  • Comply with obligations under the relevant national and state Work Health and Safety Acts.
  • Comply with Girl Guides Australia/State Girl Guides Organisation policy and procedures.
  • Ensure that the necessary risk assessments and risk management plans are completed.
  • Ensure Leaders and Managers have completed relevant risk management training.
  • Model safe work practices and actively seek to manage risk on an ongoing basis.

4. Managing administration

  • Follow current Girl Guides Australia and State Girl Guide Organisation policies and procedures.
  • Ensure that appropriate records are maintained.
  • Deal promptly with all correspondence and forms.
  • Use State database to generate relevant management records.
  • Report on Region activities as required.
  • Ensure that an annual budget for the Region’s income and expenses is prepared.
  • Ensure accurate financial records are maintained.
  • Complete annual audit/review requirements in the required timeframe.
  • Ensure that equipment and/or property is maintained in good working order.
  • Manage venue lease/hire agreements for Region managed properties in accordance with State guidelines/policy.

5. Building for the Future

  • Set membership goals collaboratively and plan for the continuous growth and development of Guiding in the Region.
  • Undertake promotional activities to inform the community about Guiding.
  • Support Districts to grow membership and optimise retention of members.
  • Build relationships and communicate effectively with stakeholders in the community.
  • Attend and encourage others to attend relevant community events and ceremonies.
  • Encourage and support other adults to become involved as Leaders, Managers or in other roles.

6. Being involved with Guide units.

  • Model effective communication practices by visiting and regularly communicating with Districts.
  • Take opportunities to participate in District and/or Unit ceremonies and special events.
  • Keep up-to-date with WAGGGS global actions and campaigns and facilitate the sharing of good practices between Districts.

Requirements of appointment to position

  • Be a member of State Girl Guide organisation.
  • Hold or be working towards a Management Qualification as a Region Manager.
  • Satisfy Police and Working with Children checks as required by State Legislation.
  • Hold (as a minimum) a First Aid Statement of Completion – “Provide Basic Emergency Life Support” (theory only).
  • Demonstrated acceptance by modelling the Girl Guides Australia Code of Conduct.

Capabilities and personal attributes

  • Commitment to the principles of Guiding and willingness to make or renew the Guide Promise.
  • Commitment to the development of girls and women.
  • Highly developed people skills including the ability to work collaboratively with others and to bring out the best in them.
  • Sound planning, organisation and management skills.
  • Effective communication skills both one on one and in groups.
  • A positive role model.
  • Capacity and time to undertake the role.

Ongoing Requirements

Appointment review

  • ‘New to Role’ Review completed with State Commissioner six months following appointment.
  • Role currency checks as required.
  • Participate in Annual Role Review as required.

Last Modified: 25/05/17 at 2:00 PM