Administration of Medication to Youth Members

 Administration of Medication to Youth Members

Girl Guides Australia and State Girl Guide Organisation have a duty of care for the physical safety of Youth Members. This includes the safe administration of medications to Youth Members at Guide events, camps, meetings and other activities.

A Leader/Manager must have written permission from a parent/guardian before administering prescription medications to a Youth Member. The written permission is to be on the ADM.27 ACTIVITY CONSENT FORM FOR YOUTH MEMBERS.

The medication must include an original pharmacy label with the name of the person for whom it has been prescribed, the dosage, time to be taken, expiry date, date dispensed and medical practitioner’s name.

A Leader/Manager must have written permission, including name, dosage and instructions from a parent/guardian before administering over-the-counter medications, including homeopathic medications and analgesics, to a Youth Member. The written permission is to be on the Activity Consent Form.

Youth Members can self medicate as appropriate to their age and capacity – determined in consultation with the parent/guardian and Youth Member.

Medication is stored in a secure appropriate place that is accessible to the Leader/Manager and Youth Member (if self medicating).

Members must observe State Laws and regulations as they relate to administrating medications.

Medication to Youth Members Medication Record (ADM.53a)

Medication to Youth Members First Aid Treatment Record (ADM.53b)

Procedure for administering medication to Youth Members

All youth members

A qualified adult Leader, i.e. first aider or Leader-in-Charge (LiC) shall:

  • request medication information and written permission to administer this medication form the girl’s parent/guardians, using the Activity Consent Form (ADM 27).
  • check the the girl’s medication is in a resealable bag with the girl’s name on the outside of the bag. Medications must be in original packaging, clearly labelled with the girl’s name and dosage instructions.
  • for prescription medications, this will be the original pharmacy label; for over the counter medications, this may need to be labelled by a parent/guardian.
    securely store the medication as specified or ensure this occurs (if medication retained by the girl).
  • administer medications, or assist with or supervise the self administration of medication, according to the directions on the medication.
  • complete the Medication Record, whether medication is administered or self administered.
  • notify parents/guardians of any medication administered to their daughter.

Exceptions to the procedure
The administration and storage of asthma inhalers are exempt from this procedure. Asthma inhalers remain with the youth member at all times for the girls to use as directed by the medical practitioner.  In the event of an emergency situation, it may be necessary for a girl to be assisted with the administration of medication (e.g. using an EpiPen to treat anaphylaxis or Ventolin to treat asthma).

Youth members aged 5-12

The LiC/first aider will need to assist girls with their medication unless instructed otherwise by their parents/guardians – refer above to exceptions.

Youth members aged 12-14

Contemporary management of chronic health conditions encourages girls to administer their own medication, to recognise the signs and symptoms of their condition and to participate in the full range of activities offered by Guiding.

Self-administration may apply to girls who are assessed by their medical practitioner and parents/guardians, and approved by the First Aider/LiC, as capable of administering their own medication while participating in Guiding activities.

Parents/guardians must notify the LiC in writing if their daughter is to self-administer medications – the conditions around which a Guide self-administers medication at Guiding must be negotiated with the LiC/first aider.

The LiC and First Aider can assist youth members to manage their health condition by incorporating their medication needs in the routine management of Guiding activities. They are required to remind the youth member of their medication times and dosages.

Self-administered or assisted administration of medication may include, but is not limited to, the following:

  • use of adrenaline auto-injector (e.g. EpiPen);
  • monitoring blood sugar levels and the injection of insulin for diabetes;
  • inhaling medication such as Ventolin for asthma;
  • orally administering anti-convulsant medication for epilepsy;
  • orally administering enzyme replacements for cystic fibrosis.

If a youth member has disability which affects her capability to administer medication or if a parent/guardian does not provide written permission for the girl to self administer, it is suggested that a discussion is held with the parents/guardians as to the appropriate procedure.

Youth members aged 14-17

It is appropriate to allow youth members to self administer and securely store their own medication – a written request/notification to this effect is required from the parents/guardians.

The girl and the LiC/first aider must agree on where medication is stored and where and how it is administered. Youth members approved to carry their own medication should demonstrate practices of secure storage of medication that may be potentially harmful to others and safe disposal of injectable equipment.
If a youth member has a disability which affects her capability to administer medication or if a parent/guardian does not provide written permission for the girl to self administer, it is suggested that a discussion is held with the parents/guardians as to the appropriate procedure.

If a breach of safe storage or self administration is identified, the first aider/LiC must negotiate with the girl and parents/guardians future medication administration practice ensuring compliance with this procedure.

Safe storage

All medicines must be clearly labelled with the name of the girl, drug, does , expiry date and frequency. Medication that is not clearly labelled is not to be accepted for use. The drug must not be out of date.

A secure appropriate place must be allocated for youth members to place their medicines if they are self medicating (unless approved to carry it) or for the Leader to place medicine if administering medication to a youth member.

Last Modified: 22/06/17 at 2:23 PM